Personal Assistant (Hospitality) at Nicole Sinclair Consulting

Personal Assistant (Hospitality) at Nicole Sinclair Consulting

Personal Assistant (Hospitality)

Location: Lekki, Lagos

Job Descriptions

  • Act as the point of contact to the CEO among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage the CEO’s calendars and set up meetings
  • Provide high-level secretarial support to key internal and external meeting involving the CEO, including preparing agendas, co-ordination or writing paper, and ensuring follow up actions are progressed
  • Make travel and accommodation arrangements
  • Maintain daily expenses and prepare weekly, monthly or quarterly reports
  • Coordinate company meetings, events and sessions with other departments
  • Assist the CEO in managing records of the company policies and procedures
  • Perform other administrative duties such as filing, photocopying, transcribing and faxing
  • Compose and prepare correspondence, send emails to respective clients and stakeholders of the company
  • Draft information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Proactively and promptly reviewing and tracking incoming enquiries such as emails, invitations, complaints and correspondence and responding directly, delegating to colleagues or advising on response to the CEO

Job Requirements

  • Bachelor’s degree in Business Administration and related field
  • 2-4years Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Advanced proficiency in managing document, spreadsheet and database
  • Ability to liaise internally and external administrative matters
  • Proficiency in appointments scheduling and call forward system
  • Excellent verbal and written communications skills
  • High level of discretion and confidentiality
  • Multitasking an d time management skill
  • Evidence of an ability to think outside the box and generate and implement creative solution

Method of Application

Interested and qualified? Go to Nicole Sinclair Consulting on to apply

Deadline: Feb 28, 2021